Fill The Hour

Connect your booking system

You don’t have to move off the software you already use. Fill The Hour never changes your bookings — it only needs to see when an appointment disappears, so it can offer that hour to your waitlist before it goes to waste.

Not sure, or your system isn’t listed? You can still use Fill The Hour today — enter the open slot yourself in two clicks and send the offer. Connecting a calendar only removes that step.

Vagaro

Syncs to Google

Vagaro syncs your calendar to Google both ways. Turn that on, then connect Google here — nothing else to configure.

  1. In Vagaro, open Settings → Calendar → Sync with Google Calendar.
  2. Enable “Sync Vagaro to Google Calendar” and sign in with the Google account you want to use.
  3. Back in Fill The Hour, click Connect Google Calendar.

Vagaro syncs one email address at a time, so use the account the whole practice shares.

Zenoti

Calendar feed

Zenoti publishes a private link to each provider’s schedule. Paste that link here and cancellations are picked up automatically.

  1. An admin opens Configurations → Business details and enables “Allow providers to sync their Zenoti calendar appointments with their personal calendars”, then saves.
  2. The provider opens Employee Preferences and switches on “Share your calendar”.
  3. Copy the calendar URL shown there.
  4. In Fill The Hour, open the calendar panel → Other calendars → paste it under “Booking system feed”.

Mindbody

Calendar feed

Mindbody generates a schedule link per staff member. Paste it here the same way.

  1. In the Mindbody Business app, open Settings and tap “Generate a schedule link”.
  2. The link is copied to your clipboard.
  3. In Fill The Hour, open the calendar panel → Other calendars → paste it under “Booking system feed”.

Schedules are per location and per staff member, so generate one link for each. Use a staff account — an owner account cannot generate the link.

Boulevard

Check with us

Boulevard lists a Google Calendar integration, but we have not verified the sync ourselves. Get in touch and we will set it up with you and confirm it works before you rely on it.

  1. Email us and say you are on Boulevard.
  2. We will walk through it on a call and confirm cancellations come through.

Google Calendar or Outlook

Direct

If your practice already runs on Google Calendar or Outlook, connect it directly — one click, no feed links.

  1. Open the calendar panel in Fill The Hour.
  2. Click Connect Google Calendar or Connect Outlook Calendar.
  3. Approve the permission request.

Apple, Fastmail, Nextcloud

CalDAV

Any CalDAV calendar works, using an app-specific password.

  1. Create an app-specific password with your calendar provider.
  2. In Fill The Hour, open the calendar panel → Other calendars → CalDAV.
  3. Enter the server address, your username, and that password.

What we can and cannot see

  • We read appointment times, so we know when an hour frees up.
  • Calendar feeds are read-only — nothing in your booking system is ever changed.
  • With Google or Outlook connected we can also write the filled appointment back, so your front desk doesn’t retype it.
  • We never store what treatment anyone is booked for. Names, phone numbers and times — nothing clinical.

Stuck on any of this? Email us and we’ll set it up with you.